Indiana Notary Public Practice Exam

What is recommended for a notary public to maintain in regard to their service?

1. A record book of all notarizations

2. A personal journal for private notes

3. Copies of all signed documents

4. A digital portfolio of their acts

The correct answer is: A record book of all notarizations

Maintaining a record book of all notarizations is a critical practice for a notary public. This record book, often referred to as a notary journal, serves as an official log of all notarial acts performed. It provides a detailed account of each transaction, including information such as the date and time of the notarization, the type of document, the names and signatures of the parties involved, and the method of identification used. This practice is essential for several reasons. Firstly, it helps ensure accountability and transparency in the notary's duties, serving as documentation in case of any disputes or questions regarding the validity of the notarized documents. Secondly, it aids in compliance with state regulations, as many jurisdictions, including Indiana, mandate the maintenance of a notary journal. Lastly, having a well-maintained record can protect the notary from legal challenges by providing evidence of the actions taken during notarization. In contrast, while personal journals, copies of signed documents, and digital portfolios may serve some purpose, they do not fulfill the specific legal and professional requirements that a notary public must adhere to in maintaining a formal and accurate record of their notarial acts.